DOCUMENTATION:
When I first got started and had completed about 5 projects, I realized that I wanted to
1) have a record of what I owned, what I paid, and it's value and
2) make sure that someday, when I'm gone, I would have an appropriate history and identifications of my pearl collection.
So, I started documenting each piece/ensemble with the photos you see on my thread "My Pearling Story" (with some additional photos of the 14K symbols, etc.). I also included:
1) where I purchased the original piece (because I almost always take a necklace apart and use the pearls and clasp in different projects),
2) how much I paid for the original piece,
3) an inventory of gold or non-gold beads and other findings (so I and those after me know if these are real gold claps/diamonds/beads or vermeil/rhodium silver/CZ stones),
4) the cost of any additional findings or storage boxes/folders, and
5) the diamond and gold quality/rating and specifics (14K, 18K, Platinum, color/cut/clarity of the diamonds). Finally, there is a "what I paid for everything" cost line, and then a 2022-23 valuation cost line. (I had to take all my mother-in-law's jewelry to a store to determine if it was real/fake/and what the gold content was...many items were not marked-it was time consuming and felt like a burden for the store that helped me).
By having a record of all this, my children will know (and I can remember) the value of what is wrapped up in these pearl necklaces and ensembles.
Someday I also plan on writing a "name" on each paper copy indicating whom is to receive it upon my departure from this world. I want these pieces to be enjoyed after I'm gone as much as I enjoy them now!
The other wonderful bonus is that I have accurate digital and printed documentation of what I own as well as a library I can flip through to decide what I want to wear each day! I keep these binders on a shelf in my closet and I try to make sure and rotate what I wear. I guess my accounting/musician/OCD side is really showing right now.
Probably way more work that any normal person would like to do, but I thought it was a fun project that yielded an outstanding library of my jewelry. It also allows me to share my collection with you all, and other friends who show interest in my "pearling" endeavors. I take photos of the strands I give away too, so I can remember what I've given away and when.